REGISTRATION

REGISTRATIONS FOR PARTICIPANTS:

Early Bird Fee for participants: until January 20, 2019  

Regular Fee for participant: until April 14, 2019

On site Fee for participants: from April 15, 2019

The registration fee includes VAT
The registration fee covers all Congress materials, all meals, and social events
The registration fee does not include hotel expenses or travel expenses.

REGISTRATION ACCOMPANYING PERSON:

The registration fee includes VAT
The registration fee covers all meals and social events
The fee does not include participation in the congress lectures and program.
The registration fee does not include hotel expenses or travel expenses.

IMPORTANT:

An accompanying person is a spouse, friend or adult child (18 years old and older) who is not working in a Congress related occupation or field.
An accompanying person is 18 years old and older
An accompanying person is not a colleague or a person working in a Congress related field or a student in Congress related program may not attend the Congress as an accompanying person

 

ACCOMMODATION

  • Prices in EUR are approximate and are subject to change due to exchange rate fluctuations
  • Accommodation booking is available only for the congress participants
  • All bookings are done via an online system
  • Any cancellation or changes must be sent in writing to the Technical Organizer in official written notice via letter, fax or e-mail listed in Contacts.
  •  
 HotelSingle roomDouble room
Valamar Lacroma, 4*130 EUR145 EUR
Valamar Argosy, 4*120 EUR135 EUR
Valamar Tirena, 3*90 EUR100 EUR

CANCELLATION POLICY

Any cancellation or changes must be sent in writing to the Technical Organizer in official written notice via letter, fax or e-mail listed in Contacts.

Refund will be granted according to the cancellation dates. No refund will be granted after March 1st, 2019 or in case of early departure, late arrival or no-show. 

It is possible to send a substitute participant by sending written notice till May 1st 2019 to the contacts listed in Contacts, with the consent of the Organizer.

If no payment has been received by May 1st, 2019, participation at the Congress will not be possible. Any refund requests received after May 1st  will be processed after the Congress closure.

*The registration fee, accommodation prices and all the other possible expenses are subject to change due to exchange rate fluctuations.

Registration fee cancellation policy:

  • Registration cancellation before January 1st, 2019: no charges.
  • Registration cancellation from January 1st, 2019 until March 1st, 2019: Organizer will refund the cost of the registration fee minus administrative costs in the amount of  45,00 EUR* per participant.
  • Registration cancellation after March 1st, 2019 will not be possible

Accommodation cancellation policy:

  • Accommodation cancellation before January 1st, 2019: no charges.
  • Accommodation cancellation from January 1st, 2019 until March 1st, 2019: cancellation fee of 100% of the first night will be charged.
  • Accommodation cancellation after March 1st, 2019, including early departure, late arrival or no-show: cancellation fee 100 % of reserved accommodation.
  • In case of delays for arrival or changes please contact the hotel or the organizer. In case of no show, there is a possibility that the accommodation will no longer be available

 

ADDITIONAL INFORMATION

REGISTRATION

Registration and accommodation booking is done through the online registration system owned by the Penta agency. All personal information entered during the creation of a participant profile will be used exclusively for the purpose of the Congress “ECBIP 2019”.

When registering, an order (Proforma invoice) is automatically created based on which payment method is selected.

All participants will receive a confirmation letter with all the services and information connected to the congress after their payment is confirmed.

PAYMENT

All payments for the Congress must be made according to the conditions shown during your registration process.

Registration badges will not be issued until payment is made in full. 

  • A possible form of payment: credit card and bank transfer.
  • We accept the following credit cards: American Express, Eurocard / MasterCard, and Visa.
    • For online credit card payment, upon providing your personal details in the online form, you will be automatically redirected to the WorldPay secure payment site before confirming your registration on the final page of the form.
  • For bank payments: please insert the proforma number under the “call number”.
    • All bank charges are the responsibility of the payer and should be paid in addition to the total fee.

Personal data

The personal information received in the application is stored safely in PENTA, doo, Zagreb, Isidora Kršnjavoga 25, OIB: 31375495391 (hereinafter: Penta), and by the registration itself each participant is obliged to confirm that their data may be used for the purpose of organizing the congress in 2019. In the event that the participant does not enter the requested personal information in the application, he will not be able to apply or participate in the Congress.

By signing, you acknowledge that your information is listed in the Applicant as true and correct and that you are familiar with the purpose of their collection and processing.

Furthermore, you acknowledge that you are aware of the right to process at any time from the joint data processor, that is, from each of them you may request access to your personal information, correct or delete your personal data or restrict the processing, and the right to the transferability of your data.

Promotional activities

By registering to the congress, every participant confirms their consent for the use of their personal data collected during the registration process, and for the sole purpose of the organization of the congress ECBIP 2019.

The consent includes the use of all photo and video materials gathered during the Congress in hotel Valamar Lacroma, and during the social events. Photo and video materials will be used exclusively for the promotional activities of the congress, and that includes their use on the official website.